Every signature on HelloWeSign automatically generates a complete evidence file. In case of dispute, you have all the cards in hand.
Electronic signature without traceability is worth very little before a judge. Here's why the evidence file is essential.
Without proof of the signer's identity, the precise date and document integrity, your opponent can contest the signature and have it annulled.
How do you prove the document wasn't modified after signing? Without a digital fingerprint, any modification goes unnoticed and can be denied.
A signature on a simple PDF says nothing about the conditions under which it was applied. You need a trusted digital third party.
Upon completion of each signature, HelloWeSign automatically generates a complete traceability PDF, downloadable at any time.
As soon as the last signer validates their signature, the evidence file generation process is triggered automatically, without any action on your part.
HelloWeSign compiles all data collected throughout the process: views, OTP sends, validations, signatures, IP addresses, timestamps.
A SHA-256 cryptographic fingerprint is calculated for the original document and for the final signed document. Any subsequent modification will be immediately detectable.
The original document, signed PDF and evidence file are stored in our secure infrastructure for a minimum of 10 years.
Each event is timestamped to the millisecond in UTC (ISO 8601): document opening, OTP sending, validation, signature application.
The signer's IP address is captured at each key step of the process. It geographically locates the action and helps prove identity.
The cryptographic fingerprints of the original and signed documents are calculated and recorded. Any alteration is instantly detectable.
The browser and operating system used by the signer are recorded. This information completes the technical portrait of each signature.
When the signer authorizes it, geolocation is captured and recorded in the evidence file to further strengthen identification.
The evidence file is available as a downloadable PDF from your dashboard at any time. Printable, presentable in court.
In case of dispute, your lawyer will have a complete evidence file: who signed, when, from which device, with what identity verification.
Employment contracts, amendments and termination agreements signed with HelloWeSign are protected by an evidence file archived for the entire legal duration.
Legal professionals use the evidence file to document their clients' informed consent and prove the regularity of the act.
The evidence file constitutes a body of concordant evidence that together establishes the indisputable validity of the electronic signature.
The evidence file meets the requirements of Article 1366 of the French Civil Code, which recognizes the value of electronic writing under conditions of identification and integrity.
The eIDAS regulation requires traceability to recognize the legal value of an electronic signature. Our evidence file meets these requirements.
Documents and evidence files are retained for a minimum of 10 years, well beyond the statute of limitations for most legal acts.
SHA-256 fingerprints guarantee that neither the original document nor the signed document have been modified after being recorded in our system.
The combination of timestamp + IP + OTP + SHA-256 + user agent constitutes a set of technical and factual evidence that withstands judicial contestation.
HelloWeSign relies on the eIDAS Regulation (EU) No 910/2014 on electronic identification and trust services for electronic transactions, as well as Article 1366 of the French Civil Code which recognizes the value of electronic writing provided the author is identified and the document's integrity is guaranteed. Our evidence file meets both of these cumulative requirements.
Automatically generated. Downloadable at any time. Admissible in court. Try for free now.